Optional coolers, ice, mixers, garnishes, and serving supplies planned around your guest count, cocktail menu, service duration, and venue logistics.
Guest count is only one part of supply planning. Cocktail selections, drinking pace, event duration, weather, available refrigeration, and the type of bar service all influence what your event may need.
Explore Professional Bar ServiceSelect only what your venue and bar plan require, or combine multiple options in a personalized event package.
High-capacity cooler options help keep beer, wine, mixers, and other bar ingredients chilled and organized throughout the event.
Ice recommendations are planned around guest count, event duration, beverage service, cocktail preparation, and expected weather conditions.
Mixer packages can be selected around your confirmed cocktail menu and may include sodas, juices, cocktail mixers, and other non-alcoholic ingredients.
Use the Drink & Bar Supplies Calculator for an initial estimate based on your guest count, event duration, drink preferences, and selected cocktails.
The results are planning estimates. Weather, drinking pace, refrigeration, venue rules, and last-minute guest changes may affect final quantities.
Open the Free CalculatorAdd confirmed coolers, ice, mixers, garnishes, and other available supplies to your event service.
Prefer to shop yourself? After your cocktails are confirmed, we can prepare a list of alcohol, mixers, garnishes, and supplies to purchase.
Good bar logistics help keep ingredients cold, supplies accessible, and the service area organized. Confirmed packages are coordinated around the venue, arrival schedule, bar placement, and service plan.
Confirmed timing and access information help supplies arrive according to the event plan.
Coolers, ice, and mixers are positioned to support an efficient and practical workflow.
Mixers and garnishes are selected according to the cocktails confirmed for the event.
Applicable rental items are collected according to the confirmed service and pickup plan.
Clear event and menu details help determine which supply option makes the most sense for your celebration.
Send your date, location, guest count, duration, bar service plan, and selected cocktails.
We identify useful coolers, ice, mixers, garnishes, and serving supplies based on your event details.
Add confirmed supply packages to your service or request a shopping list if you prefer to purchase items yourself.
For confirmed packages, we coordinate applicable delivery, bar-area organization, and post-event pickup.
We provide event bar supply support for weddings, corporate events, and private parties throughout New Jersey, New York City and nearby areas, plus select Pennsylvania locations.
Jersey City, Hoboken, Montclair, Westfield, Summit, Morristown, Princeton, Ridgewood, and surrounding communities.
New York City and nearby service areas based on date, travel, delivery access, and requested supplies.
Select eastern Pennsylvania locations subject to distance, event requirements, and delivery availability.
Review important information about alcohol, ice quantities, mixer packages, shopping lists, coolers, and service areas.
View All FAQsNo. Bartenders VIP Mix does not provide or sell alcohol. Clients purchase the beer, wine, and liquor for their event. We can prepare a customized shopping list based on the confirmed cocktail menu and guest count.
Ice needs depend on guest count, event duration, cocktail volume, beverages that need chilling, weather, and available refrigeration. Our calculator can provide an initial estimate, and final recommendations should reflect your actual event details.
Available packages may include sodas, juices, cocktail mixers, garnishes, cups, napkins, straws, and other supplies selected around your menu and service plan. Package contents are confirmed in your personalized estimate.
Yes. If you prefer to purchase your own ingredients and supplies, we can provide a customized shopping list after your cocktail selections are confirmed.
Cooler, ice, mixer, and other supply options may be selected separately, subject to event date, location, requested quantity, and delivery availability.
We provide event bar supply support throughout New Jersey, New York City and nearby New York areas, plus select Pennsylvania locations. Availability depends on the event date, distance, venue access, and requested items.
Share your date, location, guest count, event duration, and cocktail menu. We will review available supply options or help you prepare a personalized shopping list.
Request Supply Options